Kryptic Lens Photography

Creating a professional Terms of Service (ToS) for your Pixieset site is a smart move to protect your work and set clear expectations for your clients. Since Pixieset often involves digital delivery and gallery hosting, your terms should specifically address those workflows.

Below is a template designed for a professional photography business.

Terms of Service: Kryptic Lens Photography

1. Booking and Payments

Retainer: A non-refundable retainer is required to secure your session date. This amount will be applied toward your total balance.
Payment Schedule: Full payment must be received prior to or on the day of the session, as specified in your invoice.
Cancellations: If you need to reschedule, please provide at least 48 hours' notice. Rescheduling is subject to availability and may incur a fee.

2. Gallery Delivery & Pixieset Usage

Delivery: High-resolution digital images will be delivered via a password-protected Pixieset gallery within the timeframe specified in your contract (standard delivery is usually 2–4 weeks).
Archiving: Pixieset galleries are hosted for 6 months from the date of delivery. It is the client’s responsibility to download and backup all images. Kryptic Lens Photography is not responsible for data loss after the gallery has expired.
Download Limits: Depending on your selected package, downloads may be limited to a specific number of images or a specific resolution.

3. Copyright and Usage Rights

Ownership: Kryptic Lens Photography retains the copyright to all images created during the session.
Personal Use: Clients are granted a Personal Use License, allowing them to print images and share them on social media.
Prohibited Uses: Clients may not sell, edit/alter (no filters), or enter the images into contests without written permission. Commercial use requires a separate licensing agreement.
Attribution: When posting to social media, credit to Kryptic Lens Photography is greatly appreciated.

4. Model Release & Portfolio

Unless otherwise agreed upon in writing, the client grants Kryptic Lens Photography the right to use images for promotional purposes, including social media, websites, and portfolio displays.
If you require a "Privacy Clause" (e.g., for sensitive shoots), please notify us prior to the session.

5. Artistic Style

The client acknowledges they have reviewed the photographer's portfolio and are booking based on the photographer's specific artistic style and editing aesthetic.
Requests for "raw" or unedited files will not be honored, as they are considered unfinished products.

6. Limitation of Liability

In the unlikely event of equipment failure, data loss, or illness, the photographer’s liability is limited to a full refund of all monies paid.
Kryptic Lens Photography is not responsible for injuries sustained during the session or for the quality of prints obtained through third-party labs not affiliated with the Pixieset gallery store.

How to Add This to Your Pixieset Site

For the Website: Go to your Website Dashboard > Pages > Add New Page > Choose Custom Page. Name it "Terms of Service" and paste the text there. You can then link to it in your footer.
For Client Bookings: If you use Pixieset Studio Manager, you can embed these terms directly into your Contracts or Invoices so clients must "Agree" before paying their retainer.

Note: This template is for informational purposes and does not constitute legal advice. It’s always a good idea to have a local legal professional review your final document to ensure it complies with Texas state laws.

now privacy policy

A Privacy Policy is essential for your website, especially since you are collecting client names, emails, and potentially payment information through Pixieset. This document explains how you handle that data and helps build trust with your clients.

Privacy Policy: Kryptic Lens Photography

Effective Date: April 19, 2026

At Kryptic Lens Photography, we value your privacy. This policy outlines how we collect, use, and protect your personal information when you use our website and gallery services hosted by Pixieset.

1. Information We Collect

We collect information that you voluntarily provide to us when you book a session, sign up for a newsletter, or access a private gallery. This may include:

Contact Information: Name, email address, phone number, and physical address.
Session Details: Event dates, locations, and names of participants.
Payment Data: Transaction details are processed through secure third-party processors (like Stripe or PayPal). We do not store your full credit card details on our servers.

2. How We Use Your Information

We use your information strictly for business operations, including:

Delivering your digital galleries via Pixieset.
Communicating regarding your booking, invoices, and session prep.
Sending occasional studio updates or promotional offers (only if you have opted in).
Improving our website and service offerings.

3. Data Storage and Security

Your data is stored through Pixieset Media Inc., our service provider. They employ industry-standard security measures to protect your digital assets and personal information.

Gallery Protection: Private galleries are password-protected or restricted to specific email addresses at your request.
Retention: We retain client contact information for record-keeping and tax purposes. Images are archived according to the timeframe specified in our Terms of Service.

4. Third-Party Services

We do not sell or trade your personal information to outside parties. We do share information with trusted third parties who assist us in operating our business, such as:

Pixieset: For gallery hosting and client management.
Payment Processors: To securely handle transactions.
Print Labs: If you order physical products through your gallery, your shipping information is shared with the lab to fulfill the order.

5. Cookies and Analytics

Our website may use cookies to enhance your browsing experience and analyze site traffic. You can choose to disable cookies through your browser settings, though some features of the gallery may not function properly as a result.

6. Your Rights

You have the right to:

Request a copy of the personal data we hold about you.
Request that we correct or delete your personal information (subject to legal or contractual obligations).
Opt-out of any marketing communications at any time.

7. Changes to This Policy

We reserve the right to update this Privacy Policy at any time. Any changes will be posted on this page with an updated "Effective Date."

8. Contact Us

If you have questions regarding this Privacy Policy, please contact us at: Kryptic Lens Photography